Chauffeur fleet management software that follows every driver, every vehicle, every ride
Drivers, vehicles, rides, subcontractors, invoicing: your whole fleet on one screen, updated in real time from the driver app. You see who is available, who is on a ride and who will be late — before the client calls.
From 2 to 50 vehicles. No installation, no hardware.
Real capabilities of the Droovi platform, included with your subscription — no extra “fleet” module to pay for.
All your chauffeur fleet management in one place
A spreadsheet for drivers, another for vehicles, a WhatsApp group for rides: that works up to five cars. Beyond that, you need a system.
Your drivers
Accounts, roles (manager, dispatcher, driver), mobile app, activity, pay. A driver inactive for 7 days is flagged automatically.
Your vehicles
Each vehicle has a record, a category and a state. You know which one is available, which one is on a ride, which one is off the road.
Your rides
Every ride moves through statuses, with the real time of each step, the driver's position and the tracked flight. Delays show before they happen.
Driver management: who is driving, who is available, who is drifting away
Every driver has an account, an app and a history. You keep control of access and pay.
Accounts and roles
Manager, dispatcher, driver: each sees what concerns them. A driver only sees their rides, a dispatcher sees the whole fleet.
Driver app
The driver receives rides, accepts, navigates and moves the status forward. Every action is time-stamped and reaches dispatch.
Inactivity detected
A driver who has not logged in for 7 days is automatically set to inactive: your list of available drivers stays true.
Driver pay
Pay is computed from completed rides, per driver, and generated as pay statements.
Vehicle management: categories, assignment, availability
The fleet is described once, then used everywhere: in dispatch, in pricing, in online bookings.
7 vehicle categories
Economy, sedan, premium sedan, van, premium van, electric, luxury. The category drives price and assignment.
Available, on a ride, maintenance
Each vehicle's state is visible in the dashboard. A vehicle off the road drops out of dispatch automatically.
Driver–vehicle assignment
You assign a vehicle to a driver for the day; dispatch never offers a sedan for a ride that needs a van.
Electric fleet
Electric vehicles have their own category: offer them to clients and price them separately.
Documents, deadlines and maintenance for every vehicle
Registration, insurance, roadworthiness test, private hire sticker: every document sits on the vehicle's page with its expiry date. Droovi warns you before it lapses.
A document vault per vehicle
Registration, insurance, roadworthiness test, private hire sticker or your own document types: the file, the expiry date and the history of previous versions in one place.
Reminders before the deadline
An email and a notification to the fleet manager 30 days before, 7 days before and on the day, then a weekly reminder until the document is renewed. One daily summary, even with 20 vehicles.
Green, orange, red
Every vehicle shows its compliance status in the list, and a Deadlines page gathers everything expiring within 30 days or already overdue, sorted by urgency.
Maintenance and mileage (Pro and Fleet)
Service every 15,000 km or 12 months, oil change, tyres: whichever threshold comes first triggers the reminder. Mileage readings, service history, costs and invoices.
Real-time ride tracking, from dispatch to drop-off
Ten statuses per ride, pushed by the driver app. You stop asking “where are you?”.
Live map
Every driver on a ride, the client to pick up, the destination: all on one map, refreshed continuously.
Delays measured
The dashboard computes average delay and the share of late rides. You know whether the problem is a driver, a time slot or an airport.
Flight tracking every 10 minutes
For each airport transfer, the flight status is checked every ten minutes. A delayed flight shifts the pickup before the driver leaves empty.
Tracking link for the client
The client gets a link to follow their driver's arrival, with no app and no account.
Alerts ranked by severity, a dashboard that counts
You don't have time to watch fifty rides. The dashboard shows you the three that need you.
Red, orange, blue alerts
Driver late, client waiting, pickup planned before landing, payment pending: each alert has a severity and points to the ride.
Revenue billed and to bill
Total revenue, billed, unbilled, share paid to subcontractors and margin: the fleet's numbers, not a Sunday spreadsheet.
By driver, client and area
Statistics break down by driver, by referring client, by subcontractor and by geographic area.
Subcontractors, aggregators and clients: the extended fleet
A chauffeur fleet doesn't stop at your own cars. Droovi also manages what comes in and what goes out.
Subcontractors
Hand a ride to a fellow operator: they get it in their Droovi, their driver tracks it like yours, and the invoice request prepares itself.
Ride marketplace
Publish surplus rides, accept other companies' rides. The fleet flexes with demand without hiring.
Aggregators and API
Bookings from your partners (agencies, transfer platforms) land straight in dispatch, ready to assign.
Client portal
Your corporate clients book and track their rides from their own space, and download their invoices.
From ride to invoice, nothing retyped
Fleet management produces the numbers; invoicing uses them directly.
Invoices generated from rides
Clients, subcontractors, passengers: every invoice is built from the month's rides, with VAT per ride.
Sent to your accounting software
Every validated invoice goes via API to Pennylane or VosFactures. That's where it counts.
Driver pay computed
Pay statements are generated per driver from completed rides.
The fleet is managed, the dispatch is computed
Once drivers, vehicles and rides are in Droovi, automatic AI dispatch assigns the whole day in minutes: time slots, vehicle categories, ride chaining, empty kilometers. You approve the preview, the driver gets the ride in their app. Fleet management is not the goal: it's what makes dispatch possible.
Book a demoFor structured fleets and small teams alike
The same software, with what each size needs.
🚐 Fleet of 10 to 50 vehicles
- Dispatchers and managers with their own access
- Automatic AI dispatch for the whole day
- Subcontractors and marketplace to absorb peaks
- Dashboard: revenue, margin, delays, by driver and by client
🚗 Small operation, 2 to 10 vehicles
- Rides tracked live from the driver app
- Drivers and vehicles described once, used everywhere
- Invoices and pay generated from rides
- White-label client portal and tracking link included
How much does chauffeur fleet management software cost?
Fleet management is included in every Droovi plan. Pricing depends on the number of users, not on features.
FLEX
5-user pack
- Drivers and vehicles
- Rides tracked in real time
- Driver app iOS & Android
- Subcontractors and marketplace
- Vehicle documents and deadlines
✓ 14-day free trial · No credit card · No commitment
PRO
Up to 20 users
- Advanced dashboard and alerts
- Automatic AI dispatch
- Subcontractors, Driver Event Link, 10 client accounts
- B2B + B2C invoicing, driver pay
- Vehicle maintenance and mileage
✓ 14-day free trial · No credit card · No commitment
FLEET
Up to 50 users
- Everything in PRO
- White-label client portal, unlimited clients
- Full automated invoicing
- Dedicated 24/7 support, training and onboarding
✓ 14-day free trial · No credit card · No commitment
Free plan · Not ready to subscribe after the trial? Droovi stays free, with no time limit: 1 user, up to 10 rides created per day, B2B and B2C invoicing with passenger invoices, and rides received as a subcontractor.
14-day free trial, no credit card. Import your drivers and vehicles in an afternoon.
This module is part of Droovi's limo software: dispatch, invoicing and driver app in one interface.
Everything you need to know
What is chauffeur fleet management software?
Software that centralizes the three objects of a chauffeur company: drivers (accounts, app, pay), vehicles (category, assignment, state) and rides (statuses, position, delays). It replaces spreadsheets and chat groups with a system where every piece of information is entered once and visible to everyone who needs it, in real time.
How is it different from generic fleet management software?
Generic fleet management software (telematics, GPS boxes) tracks vehicles; chauffeur fleet management software tracks rides first: who drives whom, when, where, at what price, with the invoice behind it. Droovi does both without any hardware: location comes from the driver app, every ride ends in an invoice, and every vehicle has its documents, deadlines, mileage readings and maintenance plan.
Do I need to install GPS hardware in the vehicles?
No. Position and statuses come from the driver app on their phone, only during rides. No hardware to install, no telematics subscription.
Does Droovi remind me about my vehicles' insurance and roadworthiness test?
Yes. You record the registration, insurance, roadworthiness test or private hire sticker with its expiry date. The fleet manager is reminded 30 days before, 7 days before and on the day, then every week until the document is renewed. With the Pro and Fleet plans, services and maintenance are also tracked by mileage or by date.
How are inactive drivers handled?
A driver who has not logged into the app for 7 days is automatically set to inactive. They disappear from the available list in dispatch and you can reactivate them in one click. The fleet you see is the fleet you actually have.
Can I manage an electric fleet?
Yes. Electric vehicles have their own category among the seven (economy, sedan, premium sedan, van, premium van, electric, luxury). You can offer them as an option, price them separately and assign them first on certain rides.
Does it suit passenger transport fleets other than chauffeur services?
Droovi is built for chauffeur and airport transfer companies: pre-booked rides, flight tracking, agreed prices. Shuttle and tourist transfer companies fit well; medical or school transport follows different rules and tools.
How many vehicles can I manage?
From 5 to 50 users depending on the plan (FLEX, PRO, FLEET), with no limit on rides. Above 50 users, contact us for a tailored plan.
Can I track subcontracted drivers like my own?
Yes. A ride handed to a subcontractor is tracked with the same statuses as yours: their driver moves it forward from their app, you see position and time of each step, and the invoice request is prepared automatically.
Is there a free trial?
Yes, 14 days with no credit card. Create your account, import drivers and vehicles, and run your first real rides before deciding.
Droovi goes beyond fleet management
Put your chauffeur fleet on one screen
Create your account and import your drivers and vehicles today. Need a demo? Leave your details and we'll call you back.
Fleet management is included in every Droovi plan.